Free Revenue Leak Audit: See the gaps costing you valuations, viewings & instructions

Free Revenue Leak Audit: See what's costing you valuations, viewings & instructions

The
Revenue Recovery System

Turn Estate Agent Enquiries into Valuations, Viewings & Instructions

The Revenue Recovery System is an automated end-to-end infrastructure that helps estate agents turn enquiries into booked valuations, viewings and signed instructions.

View System Pricing Book My System Call

System call: 20 minutes · No obligation · Clear recommendation

Front-End Coverage

What the System Handles

The Revenue Recovery System connects every step from first enquiry to booked appointment, so fewer leads are missed, forgotten or lost outside your sales process.

What the system handles
✓Calls ✓Chat ✓SMS ✓Qualification
✓Booking ✓CRM updates ✓Follow-up ✓Human Handover Rules

Revenue Recovery System

Which System Fits Your Agency?

Choose the system that best fits where your agency is now, and where you want it to go

Capture

Choose Capture if:

You mainly need every call, chat and message answered and recorded.

Convert

Choose Convert if:

You need leads qualified, followed up and booked automatically.

Scale

Choose Scale if:

You need multiple workflows, teams, locations or pipelines managed as one system.

Pricing

Choose Your Revenue Recovery System


Not sure which system fits? Book a 20-minute system call and we’ll recommend
the smallest system needed to fix the gaps.

Revenue Capture
£497 /Mth
Includes discovery, workflow design, configuration, integrations, testing and launch.
£2,497(implementation)
Capture and respond to missed enquiries before prospects move to another agency.
  • Missed Enquiry Recovery - 1 core workflow, up to 3 enquiry channels
  • AI Web Chat + instant responses
  • Lead capture & routing
  • 1 CRM integration
  • Basic performance reporting
  • Monitoring & maintenance
  • Standard Support: Reply within 2 working days | Mon–Fri, 9–5 | Via Email

Best for: Single branch agencies that need to stop enquiries being missed or left unanswered.

Discuss the Capture System
Recommended
Revenue Convert
£997 /Mth
Includes discovery, workflow design, configuration, integrations, testing and launch.
£4,997(implementation)
Qualify, follow up and book more enquiries — automatically.
  • Everything in Capture, plus:
  • Lead qualification
  • Valuation & viewing booking
  • Multi-channel follow-up
  • Advanced CRM automation (up to 2 integrations)
  • Up to 3 connected workflows
  • Revenue recovery dashboard
  • Monthly performance optimisation
  • Priority Support: Reply within 1 working day | Mon–Fri, 9–5 | Via Email

Best for: Agencies that want to turn more enquiries into booked valuations, viewings and instructions.

Discuss the Convert System
Revenue Scale
From £1,997 /Mth
Includes discovery, workflow design, configuration, integrations, testing and launch.
From £7,500(implementation)
Connect multiple teams, branches and customer journeys through one managed AI system.
  • Everything in Convert, plus:
  • AI Voice Receptionist (included)
  • Multi-branch deployment
  • Valuation & instruction follow-up
  • Review generation
  • Bespoke AI workflows
  • Strategic optimisation
  • Dedicated Support: Reply within 4 working hours | Mon-Fri, 9-5 | Via Email + Phone, named contact, monthly review calls

Best for: Multi-branch and high-volume agencies requiring bespoke workflows, routing and integrations.

*Final implementation is scoped, and confirmed after a system call.
Discuss the Scale System
Capability Capture Convert Scale
Missed Enquiry Recovery ✓(up to 3 channels) ✓(multi-channel) ✓(omnichannel)
AI Web Chat + Instant Response ✓ ✓ ✓
Lead Capture & Routing ✓ ✓ ✓
Core Connected Workflows 1 Up to 3 Custom
Locations / Branches 1 1 Multi-branch
CRM Integrations 1 Up to 2 Custom
Lead Qualification — ✓ ✓
Valuation / Viewing Booking — ✓ ✓
Multi-Channel Follow-Up — ✓ ✓
Revenue Recovery Dashboard — ✓ ✓
AI VOICE RECEPTIONIST Add-on £297 Add-on £297 Included
Review Generation — — ✓
Bespoke AI Workflows — — ✓
Support Standard Priority Dedicated
Included Usage Up to 500 convos/mo Up to 1,500 convos/mo Custom
Pls note: A “conversation” is one enquiry handled across chat, SMS or text-back. Voice minutes are included with the AI Voice Receptionist (add-on, or Scale). Telephony, SMS, WhatsApp and third-party platform usage are billed at cost where applicable, and confirmed with you before launch.
Capture
  • ✓ Missed Enquiry Recovery — up to 3 channels
  • ✓ AI Web Chat + Instant Response
  • ✓ Lead Capture & Routing
  • ✓ 1 Core Connected Workflow
  • ✓ 1 Location / Branch
  • ✓ 1 CRM Integration
  • ✓ AI VOICE RECEPTIONIST — add-on £297
  • ✓ Standard Support
Included UsageUp to 500 convos/mo
Convert
  • ✓ Everything in Capture
  • ✓ Missed Enquiry Recovery — multi-channel
  • ✓ Up to 3 Core Connected Workflows
  • ✓ 1 Location / Branch
  • ✓ Up to 2 CRM Integrations
  • ✓ Lead Qualification
  • ✓ Valuation / Viewing Booking
  • ✓ Multi-Channel Follow-Up
  • ✓ Revenue Recovery Dashboard
  • ✓ AI VOICE RECEPTIONIST — add-on £297
  • ✓ Priority Support
Included UsageUp to 1,500 convos/mo
Scale
  • ✓ Everything in Convert
  • ✓ Missed Enquiry Recovery — omnichannel
  • ✓ Custom Core Connected Workflows
  • ✓ Multi-Branch Deployment
  • ✓ Custom CRM Integrations
  • ✓ AI VOICE RECEPTIONIST — included
  • ✓ Review Generation
  • ✓ Bespoke AI Workflows
  • ✓ Dedicated Support
Included UsageCustom
Pls note: A “conversation” is one enquiry handled across chat, SMS or text-back. Voice minutes are included with the AI Voice Receptionist (add-on, or Scale). Telephony, SMS, WhatsApp and third-party platform usage are billed at cost where applicable, and confirmed with you before launch.
What You Get

Every Plan Includes

Strategic Setup

Custom-built workflows tailored to your industry, audience, and sales process.

Performance Reporting

Clear reporting on leads captured, conversations handled and appointments booked — with real-time dashboards from Convert upwards.

Ongoing Support

Direct access to the team that built your system — with priority response from Convert, and a named account manager on Scale.

Monthly Reviews

Regular strategy sessions to review results, refine workflows, and plan next steps.

The Lead Journey

From Enquiry to Outcome — Handled Automatically

See how one enquiry moves from first contact to booked appointment, day or night, without manual chasing or missed follow-up.

STEP 01
Enquiry Captured

Forms, calls, and messages captured instantly.

STEP 02
AI Responds

Instant replies, 24/7, in your brand voice.

STEP 03
Lead is Qualified

Asks the right questions and scores real intent.

STEP 04
Appointment Booked

Confirmed directly in your calendar.

STEP 05
CRM Updated

Details, notes, and status updated automatically.

STEP 06
Results Tracked

Every lead, booking, and outcome visible.

How It Works

From Enquiry to Revenue in 4 Steps

1

System Call

We review your audit, prioritise the biggest revenue leaks, and map the route to more valuations, viewings, and instructions.

2

System Design

We map AI workflows to capture, qualify, follow up, update your CRM, and drive more valuations, viewings, and instructions.

3

Deploy & Monitor

Your R-R-System goes live, configured around your agency, and closely monitored and refined for the first 30 days.

4

Optimise & Scale

We review performance monthly, refine workflows, and optimise the system to increase conversions and support growth.

How We Compare

Why Choose AIVIA Systems

Fragmented Tool Providers AIVIA Systems
Pricing Clarity ✕ Hidden — revealed after consultation ✓ Clear, upfront pricing
Focus ✕ Individual tools & services ✓ Revenue-driven connected system
Setup ✕ Complex, fragmented projects ✓ Structured, predictable deployment
Outcome ✕ Tasks get automated ✓ Leads → Bookings → Revenue
Contracts ✕ Long-term lock-ins ✓ Cancel anytime — 30-days notice
STILL NOT SURE

Frequently Asked Questions

Choose Capture if you mainly need missed enquiries, chat and messages captured, answered and recorded. Add the AI Voice Receptionist if you also want live call handling. Choose Convert if you need lead qualification, follow-up, CRM automation and valuation/viewing booking. Choose Scale if you need multiple teams, branches, custom integrations or more complex workflows managed as one system.
We review your enquiry flow, identify the biggest gaps, and recommend the smallest system needed to fix them. You'll leave with a clear recommendation, whether or not you decide to move forward.
Enquiry volume, number of channels and locations, integrations and workflow complexity determine which system fits. Capture and Convert have fixed published pricing, while Revenue Scale starts from the prices shown and is scoped after a system call. You’ll receive a written quote before any work begins.
Yes — each system has a one-off implementation fee, shown with its plan: £2,497 for Capture, £4,997 for Convert, and from £7,500 for Scale. It covers discovery, workflow design, configuration, integrations, testing and launch. Scale is scoped and confirmed after a system call.
Some third-party software, telephony, SMS, WhatsApp and usage-based costs may be billed separately. Any expected running costs are confirmed before launch.
In most cases, yes. We review your current CRM during the system call, and confirm the best integration route before building the system. If a direct connection is not available, we'll recommend the most practical workaround.
The system follows agreed handover rules. If the AI cannot confidently handle a request, it can flag the conversation, notify your team, or pass the enquiry to a human.
Yes — there are no long-term lock-ins. Monthly management runs on a rolling basis after launch and can be cancelled with 30 days’ notice. Implementation fees are non-refundable once work has begun. You retain ownership of your data, brand assets, accounts and fully paid commissioned deliverables, while AIVIA retains its pre-existing IP, templates, systems, reusable components and know-how; AIVIA-hosted or proprietary elements may be deactivated on cancellation where applicable.
No. AIVIA is designed to handle repetitive front-end tasks such as enquiry response, qualification, follow-up, booking, and CRM updates. Your team still handles the decisions and conversations that need human judgement.
Capture systems typically launch in 7–10 days. Convert systems usually launch in 10–15 days. Scale systems are confirmed after scoping because they may involve multiple workflows, teams, branches, or integrations.
We usually need details about your sales process, FAQs, booking rules, CRM, calendars, lead sources, handover rules, preferred follow-up approach, and the required system access.
You’ll be able to track key activities such as enquiries captured, conversations handled, follow-ups completed, appointments booked and CRM activity, depending on your system. Revenue Capture includes basic performance reporting, while Revenue Convert and Scale include the Revenue Recovery Dashboard for greater real-time visibility.
Yes. Ongoing support is included with every system. Revenue Capture includes Standard Support, Revenue Convert includes Priority Support and Revenue Scale includes Dedicated Support. Monthly management also covers system monitoring, workflow maintenance, reporting, agreed updates and ongoing optimisation.
Yes. We train the system around your FAQs, booking rules, handover process, tone of voice, and sales journey so responses feel aligned with your business.
Your workflows can be updated as your business changes. Monthly reviews are used to refine the system, improve performance, and adjust workflows where needed.
You retain ownership of your data, brand assets, accounts and any specifically commissioned deliverables that have been fully paid for. AIVIA retains ownership of its pre-existing intellectual property, templates, systems, reusable components, methodologies and know-how used to build and operate your solution.

Copyright 2026 | AIVIA Systems | All Rights Reserved

© 2026 | All Rights Reserved