Free Revenue Leak Audit: See the gaps costing you valuations, viewings & instructions

Free Revenue Leak Audit: See what's costing you valuations, viewings & instructions

The
Revenue Recovery System

Turn Estate Agent Enquiries into Valuations, Viewings & Instructions

The Revenue Recovery System is an automated end-to-end infrastructure that helps estate agents turn enquiries into booked valuations, viewings and signed instructions.

View System Pricing Book My System Call

System call: 20 minutes · No obligation · Clear recommendation

Front-End Coverage

What the System Handles

The Revenue Recovery System connects every step from first enquiry to booked appointment, so fewer leads are missed, forgotten or lost outside your sales process.

What the system handles
✓Calls ✓Chat ✓SMS ✓Qualification
✓Booking ✓CRM updates ✓Follow-up ✓Human Handover Rules

Revenue Recovery System

Which System Fits Your Agency?

Choose the system that best fits where your agency is now, and where you want it to go

Capture

Choose Capture if:

You mainly need every call, chat and message answered and recorded.

Convert

Choose Convert if:

You need leads qualified, followed up and booked automatically.

Scale

Choose Scale if:

You need multiple workflows, teams, locations or pipelines managed as one system.

Pricing

Choose Your Revenue Recovery System


Not sure which system fits? Book a 20-minute system-call and we’ll recommend
the smallest system needed to fix the gaps.

Revenue Capture
£497 /Mth
£2,497setup fee
  • Missed Enquiry Recovery
  • AI Web Chat
  • Instant Enquiry Response
  • CRM Updates
  • Lead Capture & Routing
  • Basic Reporting
  • Monitoring & Maintenance

Best for: Agencies losing leads due to missed enquiries.

Discuss the Capture System
Recommended
Revenue Convert
£997 /Mth
£4,997setup fee
  • Everything in Capture
  • Lead Qualification
  • AI Appointment Booking
  • Multi-Channel Follow-Up
  • Advanced CRM Automation
  • AI Workflow Automation
  • Monthly Optimisation
  • Revenue Recovery Dashboard
  • Monthly Optimisation

Best for: Agencies wanting more valuations & instructions.

Discuss the Convert System
Revenue Scale
£1,997 /Mth
£9,997setup fee
  • Everything in Convert
  • AI Voice Receptionist
  • Valuation Follow-Up
  • Review Generation
  • Multi-Branch Deployment
  • Custom AI Workflows
  • Priority Sopport
  • Strategic AI Growth

Best for: High-growth agencies.

Discuss the Scale System
Capability Capture Convert Scale
Missed Enquiry Recovery ✓ ✓ ✓
AI Web Chat ✓ ✓ ✓
Instant Enquiry Response ✓ ✓ ✓
CRM Updates ✓ ✓ ✓
Lead Capture & Routing ✓ ✓ ✓
Basic Reporting ✓ ✓ ✓
Monitoring & Maintenance ✓ ✓ ✓
Lead Qualification — ✓ ✓
AI Appointment Booking — ✓ ✓
Multi-Channel Follow-Up — ✓ ✓
Advanced CRM Automation — ✓ ✓
AI Workflow Automation — ✓ ✓
Monthly Optimisation — ✓ ✓
Revenue Recovery Dashboard — ✓ ✓
AI Voice Receptionist — — ✓
Valuation Follow-Up — — ✓
Review Generation — — ✓
Multi-Branch Deployment — — ✓
Custom AI Workflows — — ✓
Priority Support — — ✓
Typical Launch Time 7-10 days 10-15 days Confirmed after scoping
Capture
  • ✓ Missed Enquiry Recovery
  • ✓ AI Web Chat
  • ✓ Instant Enquiry Response
  • ✓ CRM Updates
  • ✓ Lead Capture & Routing
  • ✓ Basic Reporting
  • ✓ Monitoring & Maintenance
Typical Launch Time7-10 days
Convert
  • ✓ Everything in Capture
  • ✓ Lead Qualification
  • ✓ AI Appointment Booking
  • ✓ Multi-Channel Follow-Up
  • ✓ Advanced CRM Automation
  • ✓ AI Workflow Automation
  • ✓ Monthly Optimisation
  • ✓ Revenue Recovery Dashboard
Typical Launch Time10-15 days
Scale
  • ✓ Everything in Convert
  • ✓ AI Voice Receptionist
  • ✓ Valuation Follow-Up
  • ✓ Review Generation
  • ✓ Multi-Branch Deployment
  • ✓ Custom AI Workflows
  • ✓ Priority Support
  • ✓ Strategic AI Growth
Typical Launch TimeConfirmed after scoping

The Lead Journey

From Enquiry to Outcome — Handled Automatically

See how one enquiry moves from first contact to booked appointment, day or night, without manual chasing or missed follow-up.

STEP 01
Enquiry Captured

Forms, calls, and messages captured instantly.

STEP 02
AI Responds

Instant replies, 24/7, in your brand voice.

STEP 03
Lead is Qualified

Asks the right questions and scores real intent.

STEP 04
Appointment Booked

Confirmed directly in your calendar.

STEP 05
CRM Updated

Details, notes, and status updated automatically.

STEP 06
Results Tracked

Every lead, booking, and outcome visible.

What You Get

Every Plan Includes

Strategic Setup

Custom-built workflows tailored to your industry, audience, and sales process.

Performance Tracking

Real-time dashboards showing leads captured, conversations handled, and appointments booked.

Dedicated Support

A named account manager who knows your business and is available when you need them.

Monthly Reviews

Regular strategy sessions to review results, refine workflows, and plan next steps.

How It Works

From Enquiry to Revenue in 4 Steps

1

Discovery Call

We review your audit, prioritise the biggest revenue leaks, and map the route to more valuations, viewings, and instructions.

2

System Design

We map AI workflows to capture, qualify, follow up, update your CRM, and drive more valuations, viewings, and instructions.

3

Deploy & Monitor

Your R-R-System goes live, configured around your agency, and closely monitored and refined for the first 30 days.

4

Optimise & Scale

We review performance monthly, refine workflows, and optimise the system to increase conversions and support growth.

How We Compare

Why Choose AIVIA Systems

Fragmented Tool Providers AIVIA Systems
Pricing Clarity ✕ Hidden — revealed after consultation ✓ Clear, upfront pricing
Focus ✕ Individual tools & services ✓ Revenue-driven connected system
Setup ✕ Complex, fragmented projects ✓ Structured, predictable deployment
Outcome ✕ Tasks get automated ✓ Leads → Bookings → Revenue
Contracts ✕ Long-term lock-ins ✓ Flexible — cancel anytime
STILL NOT SURE

Frequently Asked Questions

Choose Capture if you mainly need calls, chat, SMS, and missed enquiries answered and recorded.
Choose Convert if you also need lead qualification, follow-up, CRM integration, booking, and reminders.
Choose Scale if you need multiple teams, branches, databases, advanced routing, custom integrations, or more complex workflows.
We review your enquiry flow, identify the biggest gaps, and recommend the smallest system needed to fix them. You'll leave with a clear recommendation, whether or not you decide to move forward.
Your final price plan depends on enquiry volume, number of channels, integrations, workflow complexity, locations, and support requirements. Before work begins, you'll receive a fixed written quote so you know exactly what is included.
A one-off setup fee may apply depending on the complexity of the build. We confirm this upfront, along with your monthly plan and any third-party running costs, before work begins.
Some third-party software, telephony, SMS, or usage-based costs may be billed separately. We confirm any required tools and running costs before launch so there are no surprises.
In most cases, yes. We review your current CRM during the plan call, and confirm the best integration route before building the system. If a direct connection is not available, we'll recommend the most practical workaround.
The system follows agreed handover rules. If the AI cannot confidently handle a request, it can flag the conversation, notify your team, or pass the enquiry to a human.
Yes. The plans are designed to stay flexible, without long-term lock-ins. Before launch, we'll confirm how cancellation affects workflows, connected tools, and any data held inside the system.
No. AIVIA is designed to handle repetitive front-end tasks such as enquiry response, qualification, follow-up, booking, and CRM updates. Your team still handles the decisions and conversations that need human judgement.
Capture systems typically launch in 7–10 days. Convert systems usually launch in 10–15 days. Scale systems are confirmed after scoping because they may involve multiple workflows, teams, branches, or integrations.
We usually need details about your sales process, FAQs, booking rules, CRM, calendars, lead sources, handover rules, and preferred follow-up approach.
You'll be able to track key activities such as enquiries captured, conversations handled, follow-ups completed, appointments booked, CRM updates, and overall workflow performance.
Yes. Our Monthly System Management service keeps your AI workflows accurate, reliable, secure, and commercially useful after they go live, which includes the following:
Yes. We train the system around your FAQs, booking rules, handover process, tone of voice, and sales journey so responses feel aligned with your business.
Your workflows can be updated as your business changes. Monthly reviews are used to refine the system, improve performance, and adjust workflows where needed.
Your business data remains yours. Workflow access, connected tools, and ownership arrangements are confirmed before launch so everything is clear from the start.

Copyright 2026 | AIVIA Systems | All Rights Reserved

Copyright 2026 | All Rights Reserved